Administrative Assistant & Receptionist

Administrative Assistant & Receptionist, MHC Gallery and Mennonite Heritage Archives 
Full-time Term – between 12 and 18 months as required
Starting July 18, 2022

Reporting to the MHA Archivist (80%) and MHC Gallery Curator (20%) the Administrative Assistant/ Receptionist will provide administrative support and be the first contact for visitors and will respond to inquiries in person, by phone and email.

Responsibilities:

• Provide administrative support to the Archives and Gallery programs
• Be the first person of contact for visitors
• Respond to student, staff/faculty, visitor, and researcher inquiries via in-person, phone, and email
• Respond to a large number of inquiries in a short period of time
• Be familiar with general aspects of CMU departments, Mennonite Church Canada, Centre for Transnational Mennonite Studies
• Appropriately handle confidential documents
• Plan and coordinate events outside of regular office hours
• Process self-generated and donated income (book and art sales, donations)
• Prepare bulk mailings for Archives and Gallery
• Prepare congregational records, serials and periodicals for storage
• Create, edit, and manage content for both the Archives and Gallery's websites, social media platforms, and newsletters
• Other duties as required

Qualifications:

• Strong commitment to the mission of CMU, Mennonite Church Canada, and Centre for Transnational Mennonite Studies
• Undergraduate degree strongly preferred
• Previous experience in a reception or administrative assistant role will be considered an asset
• Excellent customer service skills with a pleasant and professional manner
• Being energetic, creative and capable of multi-tasking;
• Possess good communication and relational skills
• Strong organizational, analytical, and problem-solving skills
• Ability to work independently without direct supervision
• Works well with others as a team worker
• Willingness to adapt to new tasks and responsibilities
• Ability to manage multiple tasks and to efficiently switch between tasks
• Demonstrate proficiency in Office 365 with the ability to learn additional computer skills quickly
• Capable of lifting boxes up to 40 lbs
• Working knowledge of German a definite asset

Inquiries should be directed to Dianna Robson, Director of Human Resources at drobson:@:cmu.ca or 204-487-3300. Applications will be reviewed upon receipt and will be accepted until this position is filled. Applicants should email a resume and cover letter (PDF or Word document) along with the names of three references, in confidence to hrdirector:@:cmu.ca or to Director of Human Resources, Canadian Mennonite University, 500 Shaftesbury Blvd. Winnipeg, MB R3P 2N2

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