Administrative Assistant, Mennonite Heritage Archives

Full-Time, Permanent, 1.0 Full-Time Equivalent (FTE)

As the Administrative Assistant, you support the daily operations and long-term goals of the Mennonite Heritage Archives. In this role, you are the first point of contact for visitors, researchers, and community members to help ensure the efficient functioning of archival services, contributing to the preservation and promotion of Mennonite heritage and institutional history.

KEY AREAS OF RESPONSIBILITY

  • Provide administrative support to the Archivist.
  • Process revenue from book and art sales, donations, and other self-generated income sources.
  • Prepare bulk mailings.
  • Assist with maintaining the Archives reading room and vault.
  • Reshelve archival materials, books, and other collection resources.
  • Serve as the first person of contact for visitors, researchers, and community members.
  • Assist in supervising student employees and volunteers.
  • Develop and maintain a working knowledge of CMU departments, Mennonite Church Canada, the Centre for Transnational Mennonite Studies, Mennonite Historical organizations, and Mennonite denominations across Canada, both past and present.
  • Handle confidential and sensitive information with discretion and professionalism.
  • Assist with plannings and coordinating events, including occasional evening and weekend activities.
  • Create, edit, and manage content for the Archives website, social media platforms, and newsletters.
  • Assist with the arrangement, description, preservation, and digitization of archival collections.
  • Respond to inquiries from students, staff, faculty, visitors, and researchers in-person, by phone, and via email.

WORKING CONDITIONS

The Administrative Assistant position requires the use of standard office equipment and the ability to sit, stand, and work at a computer for extended periods. This position also requires occasional lifting and moving of archival materials and boxes of up to 50lbs.

WHAT YOU OFFER

  • A commitment to the mission of CMU, and to its service in church and society, Mennonite Church Canada, and Centre for Transnational Mennonite Studies.
  • At least two (2) years’ experience working in an administrative capacity.
  • Undergraduate degree; a combination of relevant experience and/or education may be considered.
  • Demonstrate proficiency with Office 365 and the ability to learn new software and technology systems.
  • Archival training will be considered an asset.
  • Excellent customer service skills with a pleasant and professional manner.
  • Strong interpersonal, communication, and relationship-building skills.
  • Strong organizational, analytical, and problem-solving skills.
  • Ability to work independently and exercise sound judgment with minimal supervision.
  • Demonstrated attention to detail and accuracy in recordkeeping and data management.
  • Willingness to adapt to new tasks and responsibilities.
  • Ability to manage multiple priorities and adapt effectively in a dynamic work environment.
  • Archival training an asset.
  • Working knowledge of German is considered a strong asset.

WHAT WE OFFER

  • Extended Health, Dental, & Vision Benefits
  • Employer Matched Defined-Contribution Pension Plan
  • Comprehensive Paid Time Off
  • Tuition Scholarship Benefit Program for eligible employees and dependents
  • Employee and Family Assistance Program
  • Free Meal Program

HOW TO APPLY

We want to learn more about you! Please submit your cover letter and resume to humanresources:@:cmu.ca. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Closing Date: Open until filled.

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Canadian Mennonite University is committed to employment equity while ensuring our recruitment process is barrier free. Applications are encouraged from members of equity-seeking communities including women, Indigenous people, racialized people, people with disabilities, and people of all sexual orientations and genders.

If there are ways we can make this process more accessible for you, please let us know. You can contact us confidentiality at humanresources:@:cmu.ca to discuss accommodations at any stage of the hiring process.